Baseline Festival Privacy Policy 💿

This Privacy Policy applies to the personal information of Baseline Festival event attendees, exhibitors, suppliers, customers, advertisers, sponsors, business partners, public and any other third parties. 

DEFINITIONS

“Ticket Holders” or “Attendee(s)” refers to any person having purchased or received a Ticket(s) or admittance. Attendees and Ticket Holders include, without limitation, artists, performers, guests, complimentary attendees, contractors on site, volunteers, vendors, suppliers, and sub-contractors in any capacity.‍

“Baseline Festival” refers to the Event which this Privacy Policy applies to and may also be referred to as the “Event”, “Event Organisers” and “Festival”.

1. GENERAL

  • The Privacy Policy may be amended from time to time. Any changes will take effect when they are published on the Baseline Festival website.

  • This Policy sets out how Limitless Touring Limited intends to comply with the obligations set out in the Privacy Act 2020.

  • Limitless Touring Limited and Baseline Festival will collect personal information for the purpose of organising and promoting the Event. Personal information may be collected for Baseline Festival to be able to provide goods and services including access to the Event. Personal information may also be collected for promotional, marketing and security purposes. Personal information will also be collected for COVID-19 Contact Tracing purposes at all times.

  • Personal information refers to any information that identifies Attendees, persons who have pre-registered to receive information about Baseline Festival and users of the Baseline Festival Website. Individuals are entitled to withhold personal information.

  • Baseline Festival collects personal information for the purpose of providing goods and services including access to the Event. If personal information is withheld, the Event Organisers may be unable to grant access to the event. For example, if an individual does not provide valid identification upon entrance into the Event, the Festival Organisers will be unable to allow the person to attend the event.

  • This Policy operates alongside Baseline Festival Terms and Conditions.

2. COLLECTION OF PERSONAL INFORMATION

  • Baseline Festival collects the following personal information:

  1. Photographs and film taken at the site at the Festival site for marketing and promotional purposes;

  2. CCTV recordings of the site for security purposes;

  3. Information relating to Attendee’s identity (full names, date of births, and addresses);

  4. Attendees’ contact information (email addresses, phone numbers, and addresses);

  5. Information gathered from Attendee’s when contacting Baseline Festival or requesting goods and services from Baseline Festival;

  6. Billing and payment information including payment card details;

  7. Bank details, bank statements, payment information and other financial information that would be reasonably requested for customer service and to provision of goods and/or services;

  8. Cookies, IP addresses, and website usage; and

  9. Other forms of personal information that Baseline Festival is required to collect pursuant to applicable laws and pursuant to internal policies and procedures.

3. USE OF PERSONAL INFORMATION

  • Limitless Touring Limited may also use personal information such as photographs and film for marketing and promotional purposes. This use will be restricted to information which does not infringe on persons’ reasonable expectation of privacy or cause harm in any way.

  • CCTV footage may be used for security purposes in exceptional circumstances where identification of the person is required to ensure the safety of others or comply with legal requirements.

  • Limitless Touring Limited may use contact details provided by persons who registered their interest to attend the Festival. This registration process provides personal contact details and consent for Baseline Festival to provide marketing material.

  • Consent may be withdrawn. Parties and Attendees are free to unsubscribe from Baseline Festival’s marketing communication. For more information contact hello@limitlesstouring.co.nz

  • Limitless Touring Limited uses Mailchimp as a third-party Marketing Communications Manager. The Mailchimp Terms and Conditions and Privacy Policy can be found HERE.

  • Limitless Touring Limited, in accordance with the Privacy Act 2020, will ensure that any personal information it hold will be reasonably protected from loss, misuse, or unauthorised disclosures.

4. THIRD PARTIES

  • Limitless Touring Limited will only collect personal information relating to Baseline Festival Attendees and Other Parties in accordance this Policy, where it is reasonably necessary under the circumstances and/or with authorisation.

  • Personal information may be collected from:

  1. Publicly available sources;

  2. Third parties who complete videography, photography, and security services;

  3. Third party service providers who collect your personal information through ticket purchase;

  • Limitless Touring Limited will only share personal information with third parties as described in this Policy and with authorisation or to comply with legal obligations.

  • Limitless Touring Limited may share personal information with the following third parties:

  1. Those who provide the goods and/or services requested or purchased by Attendees;

  2. Government authorities, when required to under the Health Act 1956 or other regulations;

  3. Official ticketing sellers;

  4. Cashless payment provider;

  5. Digital service providers, developers, and data storage providers;

  6. Security service providers; and

  7. Payment service providers.

5. CORRECTING AND ACCESSING PERSONAL INFORMATION

  • Attendees and Other Persons are entitled to ask for any information held about them by Limitless Touring Limited to be corrected if for any reason the information is incorrect.

  • Under the Policy Act 2020 individuals are entitled to:

  1. Request and receive a copy of any information Limitless Touring Limited holds about the individual;

  2. Request the correction of any personal information Limitless Touring Limited holds about the individual; and

  3. Withdraw consent previously provided.